How to edit your Canva template

How to edit your Canva template files

How to edit your Canva template

Chances are if you are reading this article it is because you have purchased an Origami Collective Canva template and you are now looking to edit your template. Well you have come to the right place! For those of you that are more visual learners, I have created a video containing all the information in this article.

If you haven’t purchased a template from us and you have stumbled upon this article from somewhere else, feel free to read along as the techniques I speak about are useful for any Canva user to know.

Setting up a digital asset in Canva using an Origami Collective template

If you haven’t already, you can purchase one of our templates here. We have created templates that any small business owner would need to DIY their business creative.

For this tutorial I will be using one of our social media templates as an example. The template comes with 6 different post types, as well as as no text option for each post. The no text options allow you to change colours and images by layering your own elements on top of the template. The text version is for those of you who are super time poor, and allows you to just add some text and post.

To edit a no text version (I am using a social media template as an example, but the tutorial applies for any of our Canva templates) with your own colours and images, open up Canva and select ‘Custom dimensions’ from the top right hand corner of the screen. As we are doing a social media post, we will make the size 1080 x 1080px and then hit ‘Create new design’:

Create custom sized Canva design

Click on ‘Uploads’ from the side menu that appears, and drag your graphic into the the window:

Upload-image-to-Canva

You will also want to drop in the image you would like to replace the template image with so that it’s ready to go for later.

Click on your template image and drag into onto the blank page, then you will need to reposition it and resize it using the arrows that appear when you hover your mouse near the corner or middle of the image.

Now we are going to recreate the black shapes in another colour. Select ‘Elements’ from the side menu, and next to shapes select ‘All >’. Then select the square shape and drag it onto your canvas:

Canva-custom-shapes
Canva-shape-tool

Reposition and resize the square so that it fits over the square we are changing the colour of. Then click on the small square at the top left of the editing menu to change the colour of the square:

Change-colour-in-Canva
Select-colour-Canva
Colour-picker-Canva

You can then follow the above steps to recolour the smaller rectangle.

Go back to the Uploads menu item and drag your new background image onto the canvas. Reposition the image so that it covers the whole canvas:

Image-size-in-Canva

With the image still selected, click on Position from the editing menu and send the image to back. This will put the new image behind our template, which you can now delete:

Position-image-Canva
Canva-template

You can now start adding text to your post using the SAMPLE (included in your package) file as reference. Go to Text in the side menu and click on Add a heading to add some text:

Canva-text

Move the text to the top of the blue square, and then using the menu editing bar select the font you want to use, for this template we are using Aleo. Adjust the size of the text so that it resembles the SAMPLE file, I have also made it bold:

Editing-Canva-text

Go back to the text menu and select ‘Add a little bit of body text’ and adjust the placing, font and size. You can also adjust the line spacing:

Adjusting-Canva-text

Add the final bit of text using the same steps as above and you’re done:

Social-media-template-Canva

Select the download icon from the top menu, select JPG for your file type and then download your customised social media template:

Download-file-Canva

Setting up a business card in Canva using an Origami Collective template

If you haven’t already, you can purchase one of our business card templates here.

Setting up your business card template in Canva is essentially the same as the above steps, except you just need to add bleed to your document.

Create a design with custom dimensions, this business card template is 50 x 90mm. Go to the Uploads menu item on the left hand side, and drop in your two business card template files that have the word BLEED in the file name.

Then go to File from the top menu and select ‘Show print bleed’:

Canva-print-bleed

You can then drag your file onto the artboard making sure it covers the whole area, including the bleed area:

Canva-business-card-template

You can then add a page by clicking ‘+ Add a new page’ underneath the current page and drop in the second side of your business card template.

Once you have added your text, to save the business card, click on the download button from the top menu, change the file type to PDF print and select ‘Crop marks and bleed’:

Canva-crop-marks

You will then be given a print ready file that you can give to your printer.


Export logo files in Illustrator

How to export logo files in Illustrator CC

Export logo files in Illustrator

So you've designed a logo, now what? Because a logo is used across a variety of mediums, it needs to be saved in a variety of different file types. This tutorial is going to show you how to save your logo files for print, and how to use the 'Export for Screens' function to save for web.

Before you save, you want to make sure your logo is right in the middle of your artboard, and that there isn't too much white space around it. A good artboard width for a logo is around 400px (140-150mm) as it is better to have a larger file than one that is too small.
You can change the size of your artboard by going to File > Document Set Up and clicking 'Edit Artboards' (or by the short cut SHFT + O) and dragging the artboard in or out. You can also use the W: and H: to manually put in an exact size for your artboard.

Artboard size

Saving logo files for print

First you want to make sure that your file is in CMYK colour mode by going to File > Document Colour Mode > CMYK. I always recommend designing a logo in CMYK, as this avoids any colour surprises when you see your logo on printed materials.
Then, you want to select your whole logo (CMND + A) and go to Type > Create Outlines (SHFT + CMD + O). This turns any text into a vector object so that you don't have issues with missing fonts when you send your logo to printers.

Colour mode

Now it's time to save. I usually save an eps. and .pdf version of the logo for print, just to make sure all my bases are covered. Go to File > Save As (CMND + SHFT + S) and chose where you want the file saved. Then you want to select 'Illustrator EPS (eps)' from the drop down box next to 'Format'. My preference is to tick 'Use Artboards' underneath the drop down box, as this will make my file the size of the artboard. Then hit save, and a new window with your EPS options will pop up.
I generally just use the standard options that have been pre selected, but make sure 'Transparent' is selected. This gives your file a transparent background. Hit OK and you're done!

Save logo as eps
Eps options

Now you need to go back and save as a PDF. This is a simple as going to File > Save As (CMND + SHFT + S) and selecting Adobe PDF (pdf) from the 'Format' drop down box instead of eps.
You will then get a new window pop up with your PDF options. Generally, these are the options you should select:

PDF options

I like to turn off 'Preserve Illustrator Editing Capabilities' to try and avoid my logo file being altered in any way. I don't usually edit any of the other PDF options when saving a logo file.


Social media calendar

Need some social media post ideas that will engage your audience? Download them here. No email address needed!

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Saving logo files for web using 'Export for Screens'

When you are saving a logo for web you want to change the colour mode to RGB by going to File > Document Colour Mode and selecting RGB.

Once that is done, go to File > Export > Export for Screens (OPT + CMND + E) and the Export for Screens window will pop up. This new function is awesome as it lets you save .jpg, .png, .svg, and .pdf files all in one go. You can even save them at different resolutions, and only save the Artboards that you have selected.
Select the artboards you want to save, and the location you want the files saved to.

Export for screen

When saving for web, I like to supply my clients with a .png file that has a transparent background, and a .jpg file. To do this select the drop down box under 'Scale' and make sure it is set to resolution. Then type in the resolution you need (I usually use 150ppi). Then under 'Format' select PNG from the drop down box.

Saving a PNG

Then select the + Add Scale button and this will bring up a second row. Again, you will need to select resolution from the drop down box under 'Scale', and change the ppi to 150. Then under 'Format' select JPG 100. Hit 'Export Artboard' and you're done!

Saving as a jpg

If you have any questions or feedback, I would love to hear from you! Just pop them down in the comments below.


How to create a print ready file

What is a Print Ready File?

What is a print ready file

A print ready file is a file that has been optimised for print. If you run a business, chances are you've needed to get things printed like business cards, flyers , and so on. If you had a graphic designer create these files for you, they would have optimised them for print. But if you created the file yourself you may or may not have known that certain things need to be done to ensure that your file prints the best possible quality it can be.

What if I don't set my file up for print?

You may end up with a low quality looking file, and an unhappy printing company. Some printing companies will double check your file for you, make sure it's set up correctly and if not, will set the file up for you. This takes extra time, and they will probably do this without charge (so be thankful!). Other printing companies will charge you to set your file up if it hasn't been already, or they will print it exactly how you've supplied it. If it hasn't been set up correctly you may end with things like:

  • Colours printed incorrect or not looking how you expected them to look
  • Text or important images cut off because they were to close to the edge of the document
  • Blurry text and images because the file resolution wasn't high enough
  • A white border around the edge of your print because bleed wasn't set up
  • Missing fonts because they weren't outlined in the file
  • Incorrect document size, and spelling errors

Some of these may not make much sense, but I have created a guide on setting up documents correctly using InDesign and Illustrator. As well as how to export them for print. You can download the guide here.

Print Ready Business Card Example

Here's an example of what a print ready file will look like. It's a business card, but the same principles apply for flyers, brochures, signs etc. I've added in the art board line (black) and the margin line (pink) just so you can see how the card has been set up.

Print ready fileEssentially you want to make sure your file has ticked all the boxes of this checklist:

  • Document size has been set up to the size the printed product needs to be
  • Document colour has been set to CMYK (see my guide on how to do this)
  • Document has 3mm or 5mm bleed. If you are printing large banners, the bleed should be at least 10mm
  • Depending on the size of the document, a minimum of a 5mm margin has been allowed. No text is allowed outside of this margin as it may be cut off
  • Text has been outlined (see my guide on how to do this)
  • SPELL CHECK and PROOF READ your document! Majority of printers will not take responsibility for documents printed with spelling errors

CMYK vs RGB

Documents that are going to be printed need to be set up in CMYK colour mode. These are the colours a printer uses (cyan, magenta, yellow & black). If you set it up in RGB (screen colours, red, green & blue) colour mode, you will end up with a file that looks totally different to what you were looking at on screen. Check out this blog post to learn more about CMYK and RGB.


What are the different file types?

What is a PNG file?! Different File Types Explained

What are the different file types?

There are a lot of different file types and it is easy to get confused about which one is used for what. So I'm going to tell you, without all the technical jargon.

Why do I need different file types?

Unless you are a graphic designer you probably haven't given much thought to why we actually use different file types. Different file types are used depending on what you are using the file for. Some file types are large, while others can be compressed down really small. You wouldn't use large file types for web and they would take a long time to load.

What does each file type mean, and what do I use it for?

Image/vector file types:

What is a PNG file

PNG (Portable Network Graphics): PNG image files are used for web as they are low resolution (small file size). They will load faster on your web page, and can be saved with a transparent background. They are not good for print because of their low resolution. You will end up with an image that isn't sharp and is blurry.

What is a JPG file

JPG/JPEG (Joint Photographic Experts Group): This is the most commonly used file type for images. The quality of a JPEG will lessen the smaller the file size is. The bigger the file size, the better the quality. JPEGs are used for print as you can make the file high quality. They can also be used for web at a low resolution.

What is a GIF file type

GIF (Graphics Interchange Format): I'm sure you've seen those moving images on the internet, they are GIF files. GIFs can only use up to 256 colours from the RGB colourspace. This means the file size of a GIF will be very small, as the more colours in a file, the higher quality it is. GIFs are used for web because of their small size, they will load very quickly.

What is a TIF file

TIF ( Tagged Image File): A TIF file is a very high quality, and also large, image file. It is used for images that are being printed in catalogues, or large banners etc. Anything that requires the image to be very high quality. Definitely don't use these file types for web.

What is an EPS file

EPS (Encapsulated Postscript): An EPS file is a vector file type that is used for high quality graphics for print. For example, you could use an EPS version of your logo for business cards and it would print looking sharp.

Document/Adobe file types:

What is a PDF file

PDF (Portable Document Format): This file was type was created by Adobe so that everyone could share files, and not need programs such as Illustrator to open them. PDFs are great for keeping a documents quality. If you supply a printer with a PDF version of your business card file it should print with no loss of quality.

What is a PSD file

PSD (Photoshop File): This is a file type that has been created in Photoshop, and you would need Photoshop to open it. Photoshop is an Adobe program used for editing images and creating web assets.

What is an Ai file

Ai (Illustrator File): This is a file type create in Illustrator, and you would need to open it in Illustrator to view it correctly. Illustrator is an Adobe program used for creating vector graphics.

What is an IND file

INDD (InDesign File): This is a file type created in InDesign, and you would need InDesign to open it. InDesign is an Adobe program used to create multiple page documents and more.

To read more about what the Adobe programs are used for check out our previous blog post.


Which Adobe program should I use?

Should I Use Photoshop, Illustrator or InDesign?

Which Adobe program should I use?

Which program you use is important if you want to produce work that is high quality. I see a lot of people using the Adobe programs for the wrong things, and it’s because they either don’t know how to use the correct program, or because they don’t know what each program is for.

At the end of the day, you can use  Photoshop, Illustrator and InDesign for a huge variety of things, and it does come down to personal preference and skill level. But each of these programs were designed for certain tasks, and using the correct program for your task will help you create higher quality work at a faster pace.

Photoshop is used for:

Photoshop was originally created to manipulate photos, but it has become a powerful program and can do a variety of things. It is a raster based program, so this means it uses pixels. Photoshop is good for editing photos (as I mentioned), as well as creating digital materials. These include web banners, email marketing, social media posts, and web pages if you really wanted to.
Photoshop is great for digital materials because it allows you to set up your work to the exact specs you need; dimensions (in pixels), resolution etc. You can then save your work using the ‘save for web’ menu option, and this allows you to save the image to the file size you need it to be.

Do not use Photoshop for:

Please, please, PLEASE do not create logos in Photoshop. Logos need to be versatile, they need to be able to be scaled to any size without losing quality. If you create your logo in Photoshop, you will not have a logo that can be scaled without losing quality.
If you are creating a logo that has textures or an image in it, create the basic version in Illustrator first. Then you can bring it into Photoshop to edit it, just make sure you save your logo files in really high quality.
Any sort of vector (read more on vector and raster here) based work that you do in Photoshop will end up looking blurry and pixelated. This also goes for text. If you are creating a flyer and want sharp, crisp text, don’t create it in Photoshop.

Illustrator is used for:

All of your vector needs. This includes logos, text/typography artworks, and any other element that requires you to draw it with the pen tool. The pen tool in Illustrator is superior to the one in Photoshop, and once you get the hang of it, is a lot easier to use.
You could also use Illustrator for business cards or flyers that have a lot of text with no images. Or if you were creating vector art for the web you would do it in Illustrator and export your image as .jpeg or .png file.

Do not use Illustrator for:

Any designs that have images in them, you will have a really hard time editing images in Illustrator. Illustrator is also not good for multiple page documents such as reports or portfolios. You will end up with a very large file, and you will find it difficult to keep the pages in the document uniform.

InDesign is used for:

InDesign is where you bring all of your elements together. It’s perfect for business cards, flyers, brochures, portfolios, multi page documents and so on. It allows you to place .ai and .psd files straight into your document with out slowing your file down.
For example, if I was creating a portfolio, I would edit my photos in Photoshop. I would create any vector aspects in Illustrator, and then I would bring it all together in InDesign. I would use InDesigns character and paragraph styles to keep all my text looking the same, as well as use the master pages to create page numbers and footers/headers.

Do not use InDesign for:

InDesign is different to Photoshop and Illustrator in that it can be used for almost anything (not photo editing though), and you would still get an ok looking end result. I don’t use InDesign for creating digital assets unless it’s an EDM with a lot of layers, or something else that will have a lot of elements in it.
You can create basic vector shapes on InDesign, but you will find it a lot easier to create them in Illustrator.


For those of you who like to skim read, here’s a quick overview of what was in this article:

PHOTOSHOP

USE FOR:

  • image editing
  • web banners
  • email marketing (EDM)
  • social media posts (images)
  • web pages

DON’T USE FOR:

  • creating vectors
  • designing logos
  • typography artwork
  • flyers/brochures or anything else text heavy

ILLUSTRATOR

USE FOR:

  • creating vector objects
  • designing logos
  • text/typography
  • business cards that don’t have images

DON’T USE FOR:

  • designs with images
  • multiple page documents

INDESIGN

USE FOR:

  • business cards
  • flyers/brochures
  • multiple page documents

DON’T USE FOR:

  • creating vector objects
  • digital assets (unless they have lots of elements.)